Changes to application requirements for non-accredited programs
The revised Guidelines for Required Documents for application to the Equivalency Process and Dental Specialty Core Knowledge Examination are available on the NDEB website and on your online profile. Ensure you read these guidelines carefully. New applicants and applicants with an incomplete application are expected to meet the current requirements.
The NDEB credential verification process and document requirements are established using current best practices and research into the issuing of documents internationally. The NDEB continually monitors the circumstances in all countries to maintain current and reasonable documentation standards.
Application to the NDEB Equivalency Process involves 3 steps:
Graduates of eligible non-accredited dental programs can apply for the NDEB Equivalency Process through the NDEB online application portal. The application fee is $800.00 Cdn and is payable online at the time of submission.
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The following documents are designed to assist applicants in creating their online profile:
- Detailed instructions for submitting your online application for the NDEB Equivalency Process
- Terms and Conditions – NDEB online submissions
After creating an online profile, applicants must submit a series of required documents. The Guidelines for Required Documents and the Confirmation of Degree Completion form are available on the dashboard of the applicant’s online profile.
The NDEB recommends that all required documents are submitted a minimum of 12 weeks prior to the registration deadline date for the Assessment of Fundamental Knowledge (AFK).
Applicants who are unable to submit the required documents due to circumstances beyond their control (e.g. war, refugee status) may use the NDEB Alternative Documentation Submission process.
Understanding the required documents
To avoid delays in verification, it is important that each of the required documents meets the criteria outlined in the Guidelines for Required Documents.
The NDEB will look for the following criteria when reviewing notarized documents and original certified translations:
- notarized photocopies must bear the original seal and signature of a Notary Public or a Commissioner of Oaths
- the Notary Public or Commissioner of Oaths must make a photocopy of the original diploma/degree issued by the university or other original documents and placed their stamp/seal on the photocopied document
- the seal/notary statement must state that the document is a true copy of the original document seen by the individual who has notarized the document
- original seals must display the credentials of the individual in English or French
If you are unable to have documents notarized by a local Notary Public or Commissioner of Oaths, whose credentials are in English or French, you may have documents notarized by an Officer of a Canadian Consulate or Canadian Embassy.
- must be done by a certified translator, and bear the original seal and signature of the certified translator
- must be secured by the certified translator to a photocopy of the original document that was translated
- the certified translator must place their seal on all pages of the document
- original seals must display the credentials of the certified translator in English or French
A translation attested by a school official such as a Dean or Registrar, or a notarized photocopy of a translation is not acceptable.
- an individual who has been evaluated by a translation authority and holds a licence, issued by a government recognized translation association, to perform legal translations
- the translation has been secured by the translator to a copy of the document in the original language and the translator has signed and sealed each page
For a list of certified translators in Canada please visit http://www.cttic.org/member.asp.
If you are outside of Canada and are unsure if your translations will meet the criteria listed above, email firstname.lastname@example.org and include the credentials of the translator in question. The NDEB will respond to your email in a timely manner.
All required documents are subject to the NDEB’s credential verification process. This process takes approximately 12 weeks from the receipt of all required documents.
As documents are moved through the credential verification process, the status of each document is updated in the applicant’s online profile. When all of the required documents are accepted, the applicant will receive an email indicating that they have been approved and are eligible to register for the Assessment of Fundamental Knowledge (AFK).
Applicants can view the status of their documents by logging on to their online profile.
When documents are missing or a document does not meet the requirements for credential verification the applicant will receive notification by email. The email will outline what is needed to complete the application.
When documents are submitted incorrectly credential verification can take an additional 12 weeks from the time the correct documentation is received. Review the Guidelines for Required Documents carefully to ensure documents meet the necessary criteria.
The NDEB credential verification process and document requirements are established using best practice and research. The NDEB monitors the circumstances in all countries to maintain reasonable documentation standards.